File and Record
Management Services
 Tri-State’s trained management team can design your new file room layout, which will ensure easy employee accessibility and a smooth transition at your new facility. Our staff tags all files prior to your move to ensure proper placement at your new location. We utilize our rolling file carts to relocate all of your files, books, and binders on every move. Our services include:
Conversions
- Conversion of your files from alphabetical to numeric or numeric to alphabetical.
- Conversion of your files from Side Tab to Top Tab and the reverse
- Jacket replacement and file reorganization.
File Maintenance
- Filing services, our team of skilled employees has filed hundreds of thousand of documents for many companies.
- Boxing, inventorying and labeling your files according to your record retention specifications.
- Creation of computerized file databases.
Record Retention
- Off site record management services
- Bar coded inventory system
- Certified Destruction
Tri-State’s Records Management System Highlights
Intelligent Solutions for Today’s Demanding Corporate Environment
Tri-State’s Bar-coded document storage solution will save your firm money while increasing efficiency and productivity!
- Point-to-Point Tracking: Tri-State Record Center’s system offers comprehensive tracking information from offices to our record management facilities. Your items are tracked by barcodes, which can even identify the employee removing the item. Portable hand held laser bar code scanners act as information shuttles to our computer network, creating instant activity and a built in audit trail for all record movement activities.
- System Flexibility: Tri-State’s system flexibility enables separate departments within your company to have a complete range of customized fields including tailored invoice formats, delivery specific addresses, retention schedules, customized data fields and more.
- Automated Services: unlike the competition, our technology does not stop at bar coding. Available to all authorized users, visit our website to request deliveries, pickups, materials and even request information regarding special projects. You can download forms and informational materials such as our Destruction Authorization Form, Delivery Service Guidelines.
- Secure Document Destruction: if your company maintains sensitive documents, you can benefit using Tri-State Document Destruction Services.
- Personalized Service: All Tri-State Records Management accounts are designated a personal records administrator, whose sole responsibility is to ensure the fluidity of your services. This one individual will work closely with your firms records department and administration to devise the best strategy for document storage.
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